Free Exit Interview Templates (Word, PDF)
Surveys
by lillyroberts
An exit interview is your last, best chance to learn why a good employee is leaving, and this set of 57 templates gives HR teams a consistent way to ask. The questions cover the usual ground, from workload and management to pay, culture, and the real reason behind the resignation, so managers and small-business owners can run a structured conversation instead of an awkward chat. Run the meeting in person or send the form ahead of someone's final day; either way the feedback stays honest and easy to compare across departures.
You'll find versions in Word that you can edit to match your company's voice, plus clean PDFs ready to print or email. Drop in your own questions, add a rating scale, and you've got a repeatable process that surfaces patterns worth fixing. Download the layout that fits your team and start turning exits into useful insight.
When to use this Exit Interview template
- HR managers at mid-sized companies conducting a formal exit interview to identify recurring themes in resignations and measure engagement trends before employees leave.
- Small-business owners who need a structured way to ask departing employees about operational pain points, like scheduling conflicts or communication gaps, without guessing.
- Recruiters reviewing interns' exit feedback to spot skill gaps in training programs or cultural misalignments before they affect future hires.
- Department heads preparing for leadership transitions by using exit interviews to uncover unspoken frustrations about team dynamics or project priorities.
Which format should I download?
Choose Word if you need flexibility to tweak questions, add company-specific policies, or collaborate with others before finalizing the interview. Word is best for iterative refinement. Opt for PDF if you want a clean, professional layout for distributing a standardized version to interviewers or printing for in-person sessions. The PDF format ensures consistent formatting without distraction, which matters when collecting sensitive feedback.
Choose from 57 Exit Interview Templates
How to use this Exit Interview template
Do these exit interview templates include questions tailored to remote or hybrid employees?
Yes. Many templates in this collection include specific questions about remote work challenges, like communication barriers, lack of visibility, or flexibility concerns. Look for templates labeled with keywords like ‘remote,’ ‘hybrid,’ or ‘workplace culture’ to filter the most relevant options.
How can I use these templates to turn exit interview feedback into actionable improvements?
Start by categorizing answers into themes (e.g., workload, management, culture) across all interviews. Share anonymized trends with leadership to identify patterns, then use follow-up surveys or focus groups to validate findings. Templates like ‘Exit Interview Tips’ often include a section for summarizing key takeaways.
Are there templates that help address sensitive topics, like discrimination or harassment concerns, during an exit interview?
This collection includes templates designed to approach sensitive topics carefully, such as ‘Exit Interviews for Employees’ or ‘Exit Interview Questions for Interns,’ which balance professionalism with discretion. Always pair these with HR guidance—templates provide structure but should not replace legal or compliance advice.
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