Free Letter of Application Templates (Word)
Business
by olgacampos
A strong letter of application introduces you, connects your skills to the role, and gives an employer a reason to read your resume closely. This set of 53 templates helps job seekers, graduates, and career changers write that letter without staring at an empty document.
Every template is editable in Microsoft Word, so you can add the company name, the position, and the experience that makes you a fit, then print or attach the finished letter. Match the tone to the job and lead with what you bring to the table. It's free and simple to tailor for each application. Choose the format that fits the role you're chasing, personalize it, and send an application that earns a second look.
When to use this Letter of Application template
- A recent university graduate with a niche degree applying for an entry-level role at a tech startup needs a concise, skills-focused letter to explain how their coursework translates into real-world experience.
- A mid-career professional transitioning from marketing to UX design wants a template that highlights transferable skills like research and communication while downplaying outdated job titles.
- A freelance designer with a patchy work history uses these templates to create a letter that frames their independent projects as relevant, client-driven experience for a studio partnership.
- Someone re-entering the workforce after a long break uses a template to address gaps tactfully while focusing on recent certifications, volunteering, or skills refreshed through online courses.
Which format should I download?
All 53 templates are in Microsoft Word format, which is ideal if you need to quickly customize text, adjust margins, or merge with an existing resume in the same file. Choose Word because it allows easy edits—like swapping job titles or tweaking bullet points—without losing formatting. If you’re applying for multiple roles, the editable fields (company name, position, etc.) save time by letting you reuse the same template structure repeatedly. The plain-text nature of Word also ensures compatibility when employers request submissions in this format.
Choose from 53 Letter of Application Templates
How to use this Letter of Application template
How do I make sure my application letter stands out while still sounding professional?
Focus on one or two key achievements or skills that match the job description, and use specific examples—like ‘led a team that increased client retention by 20%’ instead of vague phrases. These templates help by providing structured sections for experience, so you can populate them with concrete results. Avoid jargon or overly casual language, even if the company culture seems relaxed. Think of your letter as a preview of your resume, not a replacement for it.
What if I don’t have direct experience for the job I’m applying for?
Reframe transferable skills or unrelated experience to show how they apply. For example, a writer applying for a content strategist role could highlight editing projects, SEO knowledge, or campaign planning from past roles. These templates include sections for ‘relevant skills’ or ‘projects,’ so use them to connect dots between what you’ve done and what the employer needs. If you lack experience, emphasize certifications, volunteering, or even personal projects that demonstrate capability.
Should I include a salary requirement in my application letter?
Unless the job posting explicitly asks for it, leave salary out of your initial application letter—it can limit your options or seem presumptuous. These templates don’t include salary fields, which is intentional. If you’re asked later in the process, research industry standards for the role and location, then provide a range based on your experience. You can also politely defer: ‘I’m open to discussing compensation that reflects the value I’d bring to this role.’
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