Free Landlord Statement Templates (Word)
Lease
by jakobmathieu
Tenants applying for a mortgage, a benefit, or a new lease are often asked to prove their rental history, and a landlord statement supplies it in writing. These 44 templates help property owners and managers confirm tenancy details, rent paid, and payment reliability for a current or former renter. Landlords, letting agents, and tenants requesting one can use them to produce a clear record without drafting a letter from memory.
The templates are editable in Microsoft Word, so you can add the tenant's name, address, rent amount, and dates, then sign and send. Keep the tone factual and stick to what you can verify. Pick the layout that matches the request, fill in the specifics, and you've got a professional statement ready in minutes.
When to use this Landlord Statement template
- A landlord in Indianapolis preparing to sell their property needs to verify a tenant’s rental history for a mortgage lender, ensuring the statement aligns with local contract laws.
- A tenant in Michigan applying for a first-time homebuyer grant must provide proof of consistent rent payments over the past two years to qualify, using a standardized landlord statement.
- A letting agent in Chicago managing short-term rentals for a client must document lease compliance and late fees for a tenant’s background check during lease renewal negotiations.
- A property owner in Texas leasing to a first-time renter with no credit history needs to submit a detailed landlord statement to a utility company to confirm payment reliability for service approval.
Which format should I download?
All templates are available in Word format, which is ideal for customization. Choose Word when you need to adjust tenant details, add specific clauses (e.g., late fee policies), or align the document with local lease laws. The format allows easy sharing with tenants or third parties like lenders or utility providers. Avoid PDFs here—Word ensures flexibility for edits before finalizing.
Choose from 44 Landlord Statement Templates
How to use this Landlord Statement template
What is a landlord statement and what is it used for?
A landlord statement is a written confirmation from a property owner or manager verifying a tenant's rental details. It is used when a tenant applies for a mortgage, benefit, or new lease and must prove their rental history, confirming tenancy dates, rent paid, and payment reliability for a current or former renter.
What information should a landlord statement include?
A landlord statement should include the tenant's name, the rental address, the tenancy start and end dates, the monthly rent amount, and confirmation of payment history or reliability. Adding the landlord's contact details and signature lends credibility, helping the requesting party verify the information for an application.
Who typically requests a landlord statement?
Mortgage lenders, benefit agencies, and prospective landlords commonly request a landlord statement to verify an applicant's rental history. The tenant asks their current or former landlord to provide it. It reassures the requesting party that the applicant has paid rent reliably and met their obligations as a renter.
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