Free Bookkeeping Templates (Word, Excel, PDF)
StatementsTemplates
FAQ
How do I adjust these templates for a business with both cash and accrual accounting needs?
These templates start with basic cash-basis tracking, but you can add columns for deferred revenue or prepaid expenses in Excel (e.g., label columns ‘Unearned Income’ or ‘Prepaid Rent’). For accrual conversions, use the PDF fillable version to manually log adjustments alongside cash entries. Consult a CPA to align categories with your chart of accounts before tax season.
Can I use these to track inventory purchases alongside service expenses?
Yes, the Excel and Word templates include customizable category rows—simply rename a column ‘Inventory Purchases’ and add sub-rows for cost of goods sold (COGS) or reorder thresholds. For physical inventory counts, use the PDF format to print and attach handwritten notes to digital records. Avoid mixing inventory valuation methods (FIFO/LIFO) without consulting an accountant first.
What’s the best way to handle recurring expenses like subscriptions or rent in these templates?
In Excel, dedicate a row to ‘Fixed Monthly Costs’ and use the formula =SUM([range]) to auto-calculate totals. For Word or PDF, create a separate ‘Recurring Expenses’ section with dates and amounts to flag upcoming payments. Set calendar reminders tied to these entries to avoid late fees or cash flow surprises.
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