Free Aircraft Bill of Sale Templates (Word, PDF)
Legal
by madelenhanssen
Selling or buying an aircraft calls for a clear paper trail, and a bill of sale records the transaction: who sold it, who bought it, the price, and the aircraft's identifying details. This set of 13 templates gives private sellers, buyers, and brokers a ready structure for documenting the transfer.
The Word versions let you fill in registration numbers, make and model, and the agreed terms, while the PDFs print cleanly for signatures and your records. Complete the form, sign, and keep copies for both parties. Aircraft sales also involve FAA registration and state rules that differ, so confirm the requirements that apply to your sale. Download the template that fits and finish the paperwork with less hassle.
When to use this Aircraft Bill of Sale template
- A private aircraft owner selling a single-engine Cessna to a neighboring pilot can use this template to document the sale price, serial number, and any included equipment—keeping the transfer legally clear from the start.
- A broker assisting a client in buying a used helicopter needs a standardized document to record the aircraft’s airworthiness certificate, prior maintenance records, and any contingencies tied to the sale.
- A first-time buyer purchasing a vintage warbird from a collector requires a template that specifies rare parts, historical provenance, and potential restrictions—ensuring all unique conditions are captured accurately.
- An estate executor liquidating a deceased owner’s aircraft fleet uses these documents to systematically record each plane’s sale details, avoiding disputes among heirs over omitted assets or incorrect valuations.
Which format should I download?
Word is ideal when you need to customize terms, add specific aircraft details, or adjust clauses—like including a warranty or financing conditions—before finalizing. Word’s editable fields let sellers and buyers tailor the document to unusual transactions, such as partial sales or consignment agreements. For a quick, print-ready document with no further edits, PDF is best. The fillable PDFs lock in key details (like registration numbers) while preventing accidental alterations, which is useful for brokers or attorneys reviewing transactions.
Choose from 13 Aircraft Bill of Sale Templates
How to use this Aircraft Bill of Sale template
Does this template cover aircraft with foreign registrations?
These templates focus on U.S.-registered aircraft, as they align with FAA requirements for sales documentation. For foreign-registered planes, consult local aviation authorities to ensure compliance with their registration transfer laws and include any international sale clauses.
How should we handle a sale where the buyer is paying in installments?
The templates include space to outline payment terms, but for installment sales, it’s wise to add a security agreement or promissory note to the transaction. Clearly state the down payment amount, monthly installments, and consequences for default—then have both parties sign and notarize the documents.
Can we use this template for selling experimental or ultra-light aircraft?
While these templates include fields for aircraft type, experimental or ultra-light sales may require additional disclosures about airworthiness, compliance with special flight rules, or restrictions on modifications. Check with the FAA’s ASTC or the Experimental Aircraft Association for any extra documentation needed.
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